Every company has video content with confidential information, like announcements of future software features, the onboarding process for new employees, or walkthroughs of how employees should respond to customer feedback. These don’t have negative information per se, but there could be consequences if they leak. To prevent compromising your content, we present to you some tips to secure your internal video content.
This is an example of a video for internal communications that you may want to keep private. You can edit this video and make it your own by editing this template.
Competitors could launch an imitation of your software’s upcoming feature before you do if they know how it’ll look in advance. And if your customers discover there’s a step-by-step process for talking to them, they might perceive your brand as less human or caring.
There are seven security methods for how to secure internal video content and how to share internal video content with team members, stakeholders, and selected third parties safely. You can use them to avoid crucial information from leaking outside of your organization.
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1. Restrict domains
A domain is the website name—like vyond.com—you purchased from a domain vendor. You can restrict the website domains so that your video can only play on the websites you choose.
So if, for example, a company wanted to feature your video in a listicle article or a competitor wanted to embed your video into their database, the video wouldn’t play.
SproutVideo, a live and on-demand video hosting platform, lets you specify the domains where people can play your internal videos and embed your website’s code.
You can include your website as a starting point. Then, add the domain names for industry allies, websites where you often guest post, and sites you use to store content—like Notion.
2. Specify the emails that can access your video
Some platforms allow you to specify the emails of the people who can access your video, hiding it from anyone outside the list. This option is helpful to share videos with people outside of your company without giving them access to all of your content.
You can use YouTube, the most famous video hosting platform globally, to host private videos that only a few emails can access.
Private videos only play for you and the people you choose. Thus, your followers, competitors, or strangers won’t see them on your YouTube channel’s feed or in the platform’s search engine.
To share a private YouTube video, make the video private inside the video settings Visibility tab before or after uploading it.
Once the video is up, go to the Visibility box inside your video’s YouTube Studio settings and select Share privately.
You can include the Gmail accounts of the individuals who can watch the video after signing in.
3. Add a password to your video
As long as your employees don’t share the password with strangers, your videos will remain private. But this good practice is easier said than done.
Keeper found that 46% of U.S. workers share company passwords for accounts used by multiple colleagues, raising the possibility of the password falling into the wrong hands. So before even adding a password, educate your employees about proper password-sharing etiquette:
- Try not to share your password.
- If you have to share your password, do it through a safe password management app like Keeper.
The next step is to set a password for your video. Wistia, a video hosting solution, lets you include a password in any video hosted in their software. All you have to do is go to the video, select Customize, and add a password.
The password doesn’t need to be 50 characters long. But it’d be best if your employees followed specific rules to come up with passwords that are hard to breach.
4. Use platforms with AES encryption
Encryption is a process where data converts into seemingly random data, which you can understand through a key—the string of characters (or logic) used to alter the data.
The following video teaches you how AES encryption works and why 128+ bit encryption is reliable and secure.
Advanced Encryption Standard (AES) is one encryption method you can use to secure internal communications videos from strangers who don’t own the encryption key.Even with a supercomputer, says senior security architect Mohit Arora, cracking the 128-bit AES key would take 1 billion billion years through brute force.
You can use Kaltura, a cloud-based video platform, to encrypt video calls and meetings. The program generates an AES key at the beginning of the session, making it impossible for anyone to enter your call and listen to confidential information.
5. Use time-based delivery
Time-based delivery is the option to add a scheduling and expiration time to a video’s embed code.
Through time-based delivery, you can control the time a video will remain online, limiting access to whoever tries to watch it after a set date.
VIDIZMO, a private video streaming solution, lets you expire a video’s URL on a given date to avoid spreading information outside your organization.
You can use this feature to let outsiders replay a webinar or company announcement for a few hours after the event finishes, after which the video access expires.
6. Restrict IP addresses
An Internet Protocol (IP) address is a set of numbers that identify a device on the internet.
You can restrict IP addresses outside your organization’s devices to prevent strangers from looking at your company’s videos even if they know where you are hosting them.
You can use Brightcove, a video delivery platform, to block a stranger’s access to your videos, whether they are trying to view it from their home or through an IP masking service.
7. Activate single sign-on
Single sign-on (SSO) is a technology that lets employees write their login credentials once to access a platform’s protected data.
This video will briefly explain how single sign-on or SSO works.
You can use SSO to give employees access to an internal video content hub through a username and password.
Air, a platform to host creative assets, allows you to give employees access to private internal video content.
As long as they protect their credentials by not sharing them and double-check sites where they are writing their details, it’s unlikely a stranger will access your internal video content.
Secure and share your internal video content
Some video creation platforms, like Vyond, let you password protect projects as you work on them.
This feature means you can work, show, or request feedback on any internal comms video—training, company culture, confidential live streams—instead of uploading raw versions to a hosting platform and then returning them to your video creation tool.
Vyond’s set of intuitive animation tools can help you create engaging videos to share with employees or specific individuals, whether you want to make a video of a new service launch or news about a company acquisition.
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